Domestic
Before You Go
-
1. Review the Permissible Travel Guidelines
-
Review the Permissible Travel Guidelines to ensure your travel is University-sanctioned.
-
2. Review Terms and Conditions for University-Sponsored Domestic Travel
-
When you enroll the details of your University-sanctioned travel with the Global Safety & Security (GS&S) office, utilizing the 'Enroll My Trip' tool, you will be asked to certify that you understand and agree to the Terms and Conditions for University-Sponsored Domestic Travel. Please read this document carefully.
-
3. Register Your Travel in "Enroll My Trip"
-
All members of the Princeton University community are required to enroll the details of domestic and international University-sanctioned travel with the Global Safety & Security (GS&S) office. To meet these requirements, travelers must use the 'Enroll My Trip' tool.
-
4. Book with World Travel or Forward All Travel Itineraries
-
Book your trip with World Travel, the University's travel agency, or forward your entire itinerary by email to [email protected] well in advance of my departure date. Your forwarded itinerary must include official confirmation emails from all outside booking vendors [i.e. airline, hotel, Expedia, car rental]. Before sending your itinerary, you must validate your email address and mobile phone provided in your Concur profile. Alternatively, you may share your itinerary using a TripIt account.
-
5. Complete a Medical Profile
-
Please complete the Princeton University Health Services Medical Profile Form. Whether you are a part of a group or an individual traveler you must complete the Princeton University Health Services Medical Profile and Consent for Care form.
-
6. Contact University Health Services
-
Students traveling domestically on University-sponsored trips are responsible for contacting UHS to discuss concerns about chronic medical or mental health conditions, medications, or other travel health needs before departure. Students are responsible for acquiring and bringing any necessary medications with them during their travel.
-
7. Create a Communication Plan for Regular Updates to Advisers, Parents and Friends
-
A communication plan adds another layer of safety and security. If a traveler's contact experiences a disruption in a pre-arranged communication plan, Princeton can be alerted for help and advice.
During Your Trip
-
1. Update Your Concur Profile
-
Update your Concur profile with any changes to your mobile phone number or the number where you can be reached via SMS (text) messaging while traveling. If you are unable to update your Concur profile, you may email any changes to [email protected] (please include your expected return date).
-
2. Follow Through on Your Communication Plan
-
Follow through on your communication plan: Contact your trip adviser, family and friends as agreed.
International
Before You Go
-
1. Review the Permissible Travel Guidelines
-
Review the Permissible Travel Guidelines to ensure your travel is University-sanctioned.
-
2. Review Terms and Conditions for University-Sponsored International Travel
-
When you submit a travel request in Concur, you will be asked to certify that you understand and agree to the Terms and Conditions for University-Sponsored International Travel.
-
3. Register Your Travel in "Enroll My Trip"
-
All members of the Princeton University community are required to enroll the details of domestic and international University-sanctioned travel with the Global Safety & Security (GS&S) office. To meet these requirements, travelers must use the 'Enroll My Trip' tool.
-
4. Book with World Travel or Forward All Travel Itineraries
-
Book your trip with World Travel, the University's travel agency, or forward your entire itinerary by email to [email protected] well in advance of my departure date. Your forwarded itinerary must include official confirmation emails from all outside booking vendors [i.e. airline, hotel, Expedia, car rental]. Before sending your itinerary, you must validate your email address and mobile phone provided in your Concur profile. Alternatively, you may share your itinerary using a TripIt account.
-
5. Review Passport & Visa Requirements
-
Make certain that your passport is current and valid six months from the date of your return. You may consult Visa Central for information about visa requirements. International students should consult the Davis International Center prior to travel regarding their U.S. student visa.
-
6. Complete International Travel Preparation Materials
-
The University requires undergraduates to complete materials in preparation for any University-sponsored international travel once per academic year.
-
7. Obtain Travel Health Advice from University Health Services
-
Obtain travel health and safety advice from a travel health provider at UHS (by email or appointment) or by another off-campus travel health provider.For a list of travel health services at UHS please visit UHS Travel Health.
-
8. Complete a Medical Profile
-
Please complete the Princeton University Health Services Medical Profile Form. Whether you are a part of a group or an individual traveler you must complete the Princeton University Health Services Medical Profile and Consent for Care form.
-
9. Register Travel with the DOS Smart Traveler Program (STEP)
-
International travelers are required to register their international travel with the U.S. Department of State Smart Traveler Enrollment Program (STEP). STEP provides notices and alerts from the U.S. Government to U.S. Citizens while they are traveling or living in a foreign country.
-
10. Obtain an International SOS Card
-
Familiarize yourself with the emergency support services and medical insurance provided to students by the University through International SOS. If you are traveling internationally, please print and carry a card.
-
11. Create a Communication Plan for Regular Updates to Advisers, Parents and Friends
-
A communication plan adds another layer of safety and security. If a traveler's contact experiences a disruption in a pre-arranged communication plan, Princeton can be alerted for help and advice.
During Your Trip
-
1. Follow Through on Your Communication Plan
-
Follow through on your communication plan: Contact your trip adviser, family and friends as agreed.
-
2. Update Your Concur Profile
-
Update your Concur profile with any changes to your mobile phone number or the number where you can be reached via SMS (text) messaging while traveling. If you are unable to update your Concur profile, you may email any changes to [email protected] (please include your expected return date).
-
3. Carry Your Medical Profile With You at All Times
-
It is good practice to be certain that you have your medical profile (PDF) with you at all times while you are away.