The University Travel Program offers an agent team that specializes in group travel arrangements. This team can assist you in making travel arrangements for groups of 10 or more, including booking airfare, hotel rooms, ground transportation, and destination managment services. Addtionally, the team offers meeting planning services such as sourcing and booking hotel room blocks of 10 or more, event and conference space, and bus charters.

If you need travel arrangements (air/rail) for your group, please submit either an inbound or outbound group request form.  

• Inbound Groups  

  • Defined as groups of 10 or more coming to the University. This includes, but is not limited to:
    • Conferences and events, meetings, or workshops in the Princeton area
    • Admitted or prospective student programs
    • Groups of guests coming to the University who are booking their own reservations
      Submit REQUEST FOR AN inBOUND GROUP
       

• Outbound Groups  

  • Defined as groups of 10 or more traveling to any destination other than Princeton. This includes, but is not limited to:
    • Course travel  
    • Spring break trips, fall break trips, WinterSession trips, Global Seminars, internships, and study abroad programs
    • Groups of faculty or staff traveling domestically or abroad
    • University-sponsored conferences outside of Princeton
      Submit REQUEST FOR AN ouTBOUND GROUP
       

If you need a hotel room block or event space only (no travel arrangements), you can fast track your sourcing with an Express Meeting Request Form.

• Sourcing Meetings and Events

  • From sourcing, budgeting, and venue selection through contract management, the Princeton University Travel Program provides support for conferences and events, meetings, or workshops outside the Princeton area.
  • If you are in need of site selection assistance for an upcoming meeting or event, please fill out the Express Meeting Request Form  by signing in through your University Google account. This form can be filled out in less than five minutes and will put your event on the fast track for sourcing.
  • For more information on the services we provide, visit our Meetings & Events page.
     submit eXPRESS MEETING request form 

If you know which Princeton area hotel you would like to use, you can also request a group meeting contract directly from any one of our Preferred Hotels.