Graduate Travel Policies

University-Sponsored Travel

All graduate students embarking on University-sponsored travel must complete a travel request in Concur. A trip is considered sponsored by the University if any of the statements below are applicable:

  • The trip is organized on behalf of a registered University organization, including but not limited to: student organizations, religious groups, sport clubs, varsity athletic teams, civic engagement organizations, residential colleges, academic or administrative departments;
  • A University account contributes funds, or money is held and disbursed through a University account;
  • The trip is organized by a University faculty or staff member; or
  • The work will be considered for academic credit.

An overview of the steps required for University Sponsored Travel can be found at the Graduate Travel Checklist.

Additional Review Process for Graduate Students

  • Princeton graduate students planning to travel to destinations of elevated risk are required to participate in a travel review process overseen by the Travel Oversight Group (TOG) and obtain a safety and security assessment for their itinerary prior to departure. Students should complete and submit the application “Travel Oversight Group--Additional Review for Graduate Students” in the Global Programs System (GPS). Any questions about the travel request process should be directed to
  • The University reserves the right to revoke support and funding for trips at any time there has been a significant deterioration in the safety and security conditions surrounding travel arrangements or in the sector of the country or countries where travel is to occur.

Service Break Trips

Princeton does not financially support non-departmental service break trips because of its concerns about responsible and effective service, risk management and fiscal responsibility. As a result, the University will not provide funding or sponsorship for students to participate in them.