For departments that have chosen to handle their own event contracting, our goal is to provide contract negotiation and review guidance to assist them with the task.  We have created two documents that provide guidance for agreements conducted at the departmental level.:

• Guidance for Event Contract Negotiation offers five steps for successful negotiations for your meeting or event
• Guidance for Event Contract Review addresses key elements of hotel and event contracts that should be reviewed carefully and understood fully before signing.

Both documents can be downloaded from the Related Documents section below.
 

For future event bookings, please consider the following services offered by Procurement Services through the Travel Program:

• Sourcing hotels in any destination domestic or international
• Scheduling site inspections and assisting with site selection
• Negotiating rates, amenities, concessions, and contract terms with chosen venues  
• Initiating and managing venue contracts
• Recommending strategies to reduce cost and minimize risk

There is no charge to departments for the above services. Learn more about our sourcing and contracting services.