Travel and Expense Program updates - January 2016

Monday, January 18, 2016 - 11:30am

University Credit Card Fees No Longer Expensed in Concur 

We are pleased to announce that as of January 1, 2016, university credit card transaction fees (both international transaction fees and ATM cash withdrawal fees) no longer appear in Concur. The Office of Finance and Treasury will manage these fees centrally as part of our overall credit card program, eliminating the need for the fees to be individually expensed.

Previously, the use of a university credit card to conduct transactions in a foreign currency, or to withdraw cash at ATMs, could result in a fee assessed for each transaction, increasing the size and complexity of expense reports. This change brings a significant improvement to the Concur user experience by suppressing these fees, thereby condensing lengthy and confusing expense reports.

As with previous enhancements to Concur and the travel and expense program overall, this update comes as a result of campus feedback. We encourage you to continue sending questions and suggestions to the Financial Service Center at (609) 258-3080 or finance@princeton.edu

Business Purpose Field Updates

  • The business purpose field is no longer required on the expense report header. Users may choose to leave the business purpose blank at the header level and populate it on each line item instead. If you choose to populate the field at the header level, the information will continue to pulldown to your line entries just as it does today. 
  • For several months the business purpose field on Departmental Purchasing Card statement reports has been automatically populated with “Statement Report for Period xx/xx - xx/xx”, at times leading users to use the comments field to justify their purchases. This auto-population of the business purpose field has been fixed for your February statement reports and onward. The business purpose field will now begin as a blank field and should be used to provide justification and additional detail about each of your purchases.

Hotel Room Rates for 2016

Room rates for our local hotel partners have been updated for the 2016 calendar year. As you search in Concur, please take note of the amenities included in the room rate, which may include services such as breakfast, wifi, shuttle, bottled water, and valet parking. These inclusions vary by hotel. The room rates found in Concur/CWT are for individual bookings only. All group hotel contracts will be handled on a per request basis directly with the specific property.

Updated May 2017 to remove outdated travel program manager contact information.