University-Sponsored International Travel Terms and Conditions

University-Sponsored International Travel Terms and Conditions
(Revised April 2016)

I am a student at Princeton University and will be traveling on a University-sponsored trip.

  1. Fees and Payments:  I understand I am responsible for any tax consequences with respect to the funds received from the University or support organizations.
  2. Travel Request: I understand that I have an obligation to complete my request in Concur in full. I understand that I must list all of the countries to which I will be traveling; and that, if my plans change, I am required to modify my request in Concur.  I agree to email a copy of my travel itinerary to plans@concur.com well in advance of my departure date. I understand that I am required to email to finance@princeton.edu a valid international cell phone number at which I can be reached during my travel abroad.
  3. Immunizations and Health Review:  I certify that I have discussed my travel plans with health care professional(s) and have obtained required immunizations and, if necessary, medication. I understand that it is my personal responsibility to comply with the recommendations of health care professional(s), including but not limited to those relating to immunizations and medication.
  4. Emergency Medical Treatment Profile and Immunizations Record:  As a precaution in the event of a medical emergency occurring during my participation, (a) if traveling with a group, I will provide the trip leader with a sealed envelope containing my medical profile form and an up-to-date copy of my immunization record, or (b) if not traveling with a group, I will keep my medical profile form and an up-to-date copy of my immunization record on my person throughout the duration of my travel. I understand that I may use the yellow international certificate of vaccination form or a PUHS Immunization History form as my immunization record.
  5. International SOS Card and Assistance:  I certify have read the International SOS contact information and benefits on the University’s travel website and have obtained an International SOS card. If I need assistance while traveling, including but not limited to assistance involving medical, security and legal matters, I understand that I should contact International SOS.  I understand that for immediate medical assistance, I should seek help from a local hospital, followed by a call to International SOS (the location-specific phone numbers for International SOS can be found on the International SOS card) or Princeton’s Department of Public Safety (00-1-609-258-1000), both of which are available 24/7.
  6. Insurance: I certify that (a) my health insurance is valid overseas for hospitalizations and other medical care and meets University requirements or (b) I have obtained other or supplementary insurance that covers these costs while abroad to the extent required by the University.  I understand that most medical insurance policies (including the Student Health Plan) will cover the major portion of costs for emergency health care overseas, but most healthcare providers outside of the US will not accept my US coverage and will require that the services be paid for at the time they are rendered.  I understand if I elect to request ISOS ‘s help in securing emergency funds for up-front payment by them providing a guarantee of payment, Princeton University will provide that guarantee on my behalf and will place that expense when received from ISOS on my student account. In addition, I understand that when ISOS provides this service certain service fees will apply and these charges will also be placed on my student account.  I acknowledge that I understand that my health insurance may cover all or part of the medical expenses, the ISOS services fees will most likely not be covered by insurance and I will be financially responsible for these fees.
  7. Conduct.  I understand and agree to comply with the laws of the countries in which I will be residing and/or traveling and all applicable academic and disciplinary regulations, including but not limited to Rights, Rules, Responsibilities.  I further understand and accept that while participating in an international program, I remain enrolled as a degree candidate at Princeton University and, as such, I remain subject to all of the University’s standards of conduct.  I understand that if I do not abide by these laws, regulations, and standards of conduct, I am subject to appropriate disciplinary actions, including but not limited to premature termination of the trip.  If that occurs, I will return as soon as possible to the U.S. or my home country at my own expense.
  8. Informed Consent: I am aware that there are inherent risks associated with travel, study, and/or work in international settings, particularly in developing countries.  I understand that situations in these countries, including but not limited to those relating to politics, environmental conditions, culture, customs, legal procedures and health issues, differ from those in my own country and at Princeton University.  I understand that some of these situations are unpredictable and may become volatile and/or dangerous, sometimes within a very short period of time.  I understand that in some circumstances evacuation may prove difficult, be delayed, or be impossible.
    • I understand that there may be health risks associated with travel, including but not limited to those involving water quality, food quality and preparation, standards of hygiene, access to medication, as well as non-modern or inadequate medical treatments and technology.
    • I understand that, as a trip participant, I must be able to function independently in a foreign setting, and that if my needs, behaviors, or actions place an undue administrative burden on the trip leader(s) or on-site supervisor(s), my participation in the trip may be terminated and I may be required by the University to return to the U.S. or my home country.
    • I understand that there may be risks of transportation, including but not limited to those associated with older or inadequately maintained motor vehicles, poor or rudimentary road conditions, and different driving customs.
    • I understand that as a foreign visitor I should avoid situations that have the potential to become volatile or otherwise dangerous, including but not limited to demonstrations, protests, and political events.
    • I have read the relevant U.S. Department of State travel advisories, including but not limited to travel warnings, travel alerts, and country-specific advisories, as well as the relevant Consular Information Sheets.  I agree to keep informed of these postings, as they may change from time to time.
    • I have weighed the difficulties and potential dangers inherent in foreign travel, study, and work, the risks presented to my own health and well being, and my personal desire to further my educational experiences by traveling in foreign countries.  I have had the opportunity to ask questions that have been answered to my satisfaction.  I acknowledge that there may be additional factors that may not have been brought to my attention.
    • I acknowledge the existence of the various risks in foreign travel and have determined they are acceptable.  I acknowledge that my participation is voluntary and is not required as part of my education at Princeton.
    • In consideration of Princeton University allowing me to participate in the program, I agree to be legally bound by this document and voluntarily assume the risks arising out of my travel in the countries that I will be visiting.

By certifying acceptance of terms and conditions and submitting a travel request in Concur, I acknowledge that I have read and understood my obligations while traveling on a University-sponsored international trip.

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